Privacy Policy

Registration Information: When you register for Bikaner Marathon, we may collect information such as your name, email address, mobile number, date of birth, gender, postal address, emergency contact details, T-shirt size, race category, and other information necessary to manage your registration.

Payment Information: Registration payments are processed through authorised third-party payment service providers. The event organiser does not intend to store complete credit or debit card details, banking credentials, or other sensitive payment authentication information. Payment confirmations and transaction references may be retained for registration management and accounting.

Health Information: If medical or health-related information is requested for participant safety, the organiser will explain why it is needed and handle it in accordance with applicable requirements. Such information should only be collected where necessary and through an appropriate process.

Website Usage Data: Depending on the website's technical configuration, we may collect information such as browser type, device information, operating system, pages visited, access times, referring pages, and IP address. This information may be used to maintain website security and improve the user experience.

Cookies and Similar Technologies: The website may use cookies or similar technologies for essential functionality, preferences, or analytics where enabled. You may be able to manage cookies through your browser settings. Disabling certain cookies may affect some website features.

Photography and Video: Photography and video recording may take place at the event. Any use of identifiable photographs, videos, interviews, or recordings for promotional or other purposes will be handled in accordance with the notices, permissions, and applicable requirements communicated to participants. The organiser should specify how participants can raise concerns about particular uses.

Race Timing and Results: Where applicable, race-related information such as bib number, timing-chip data, finish time, split timings, rankings, and results may be processed by the organiser and its timing partners. Selected results may be published through official event channels.

Participant Communication: We use relevant contact details to provide registration confirmations, payment updates, race instructions, event announcements, race-kit collection information, certificates, schedule changes, and other essential communications.

Race-Day Operations: Information may be used for participant verification, bib allocation, race-kit distribution, timing services, logistics, security, and coordination of event activities.

Health and Safety: Where relevant information has been appropriately collected, it may be used to support emergency coordination and participant safety, with access limited to those who need it for these purposes.

Future Events: We may send information about future marathons, sporting events, fitness initiatives, and related activities where you have provided the required consent or the communication is otherwise permitted by applicable law. Where applicable, you can opt out of promotional communications.

Event Media: Event photographs, videos, testimonials, and recordings may be used for reporting or promotional purposes only in accordance with the applicable notices, permissions, and legal requirements.

Website Performance: Where analytics tools are enabled, relevant usage information may help us understand website performance, identify technical issues, and improve registration and visitor experience.

Planning Future Events: Aggregated or appropriately anonymised information may be used to understand participation trends, prepare reports, and improve future editions of the event.

We may share relevant information with service providers involved in registration management, payment processing, website hosting, race timing, event logistics, communications, medical support, or other necessary event operations. Information shared should be limited to what is reasonably required for the relevant service.

We may disclose information where required by applicable law, a valid legal process, or a lawful request from a competent court, regulator, government authority, or law enforcement agency.

Where reasonably necessary to address an emergency or protect the safety of participants or the public, relevant information may be shared with authorised medical personnel, emergency responders, or appropriate authorities.

The organiser will take reasonable measures appropriate to the information handled to protect it against unauthorised access, disclosure, alteration, loss, or misuse. Depending on the systems in use, safeguards may include access controls, secure connections, appropriate service-provider arrangements, and other technical and organisational measures.

Personal information will be retained only for as long as reasonably necessary for the purposes described in this policy, subject to applicable legal, accounting, dispute-resolution, and event-record requirements. Information that is no longer required should be securely deleted or anonymised where appropriate.

Our website may contain links to external websites operated by sponsors, partners, payment providers, or other third parties. Those websites operate under their own terms and privacy practices. We encourage visitors to review the relevant privacy notices before submitting information to an external service.

Participants of any age may register. For participants who will be under 18 on race day, registration must be completed with a parent or legal guardian's name, mobile number and email address. The participant's own contact details are not collected; all confirmations and event messages are sent to the parent or guardian. Questions or concerns about information relating to a minor can be directed to the contact listed below.

Subject to applicable law, you may contact the organiser to ask about personal information associated with your registration, request correction of inaccurate information, raise a concern about its use, or exercise other applicable privacy rights. Some records may need to be retained where required for legal, accounting, security, or event-administration purposes.

This Privacy Policy may be updated to reflect changes in event operations, website functionality, or applicable requirements. The latest version will be published on this page with its updated effective date. We encourage visitors to review it periodically.